Faculty
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Staff
Summary
The Accounts Receivable/Student Payroll Representative is responsible for student payroll as well as all receivables, including student accounts, summer programs, and all miscellaneous funds. This role is responsible for all aspects of student payroll processing and works closely with students and managers to complete the process. This position also accepts and records all cash receipts.
Please submit resume, cover letter, and name/contact information for three references electronically to Melissa Cook, Controller, at mcook@coa.edu.
Essential Job Function
Student Payroll
- Accepts student timesheets and checks them for accuracy, totaling the sheets and reviewing them for proper approvals
- Records proper hourly wage for each student and notes overtime hours, if any
- Receives employment forms (I-9, W-4s) from students and records information into the ADP software program
- Enters bi-weekly hours for each student along with proper department codes into the ADP system
- Prints payroll reports and gives them to the Controller on a timely basis
- Maintains spreadsheet for work-study wages, monitoring overages and alerting managers and students when work-study overages happen
- Attends and presents payroll procedures at the new student orientation
- Works closely with the financial aid office on work-study procedures
- Other duties as assigned
Accounts Receivable
- Processes student batches from registration, financial aid, and student life
- Collects student accounts and answers questions from students and families
- Monitors the collections of student accounts and follows procedures when an account is uncollectible
- Works with Nelnet, the third party payment plan provider, in aiding students to pay their account over an extended period of time
- Maintains spreadsheets for on campus rents and summer program receivables, and accepts and processes cash for both programs
- Reconciles student account details subsidiary ledger to the general ledger
Qualifications
- Minimum of three years of related experience with knowledge of payroll processing and receivables collection a plus
- Strong computer skills, ability to multitask, and strong organizational skills
- Team player, strong worth ethic, and friendly and approachable disposition
College of the Atlantic is seeking an Assistant Director of Boats and Marine Operations. This is a six-month, annual position with benefits, that occurs during the months of May through October, with some flexibility according to specified needs. The individual will work under the Director of Boats and Marine Operations and will be responsible for serving as a primary Captain, overseeing, operating, and maintaining a small fleet of power and sail boats, including a 26-ton inspected passenger vessel. They will also manage general operations and the safety of waterfront property and associated equipment. The incumbent must be able to maintain a safe, professional, and welcoming environment while working collaboratively with students and faculty in a highly diverse community.
Please submit a cover letter and resume to Ken Hill, Provost of the College, khill@coa.edu. Review of applications will begin immediately and continue until the position is filled.
Essential Job Function
- Manage all aspects of running an inspected small passenger vessel (T Boat) per USCG regulations. In addition to general maintenance and upkeep, this includes seeing the vessel through annual inspections, hull inspections, and any modifications to equipment or procedures per USCG recommendation.
- Oversee operation of an uninspected sailing sloop, including but not limited to sailing small groups along the Maine coast and maintaining running and standing rigging, sails, deck fittings, blocks, winches, painting, fiberglass and brightwork.
- Act as a mentor to train students in seamanship skills and related topics.
- Assist in supervising student crew with general functions and management of boats at the pier and all sailing/boating operations.
- Oversee maintenance, cleaning, and the safety of all waterfront facilities and equipment as appropriate.
- Maintains applicable licenses and certifications.
- Other duties as assigned.
Requirements and Qualifications
- Current U.S. Coast Guard Master License of at least 50 ton (Near Coastal preferred or planned).
- FCC Radio Operator License.
- Minimum 3 years relevant experience in marine operations and serving as a vessel captain.
- High School Diploma or equivalent.
- Ability to competently operate a 46’ single-screw lobster-type vessel and a 46’ sailing sloop.
- Must be comfortable with the marine environment throughout the Gulf of Maine and can operate in dense fog and by instruments only.
- Knowledge with engine maintenance and repair as well as electrical and plumbing systems.
- Strong RIB operating and landing skills.
- Knowledge of marine weather, and equipment deployment and recovery to ensure the vessel can safely and effectively support science research missions (may include: multibeam sonar, CTD, plankton net, etc.).
Physical Requirements
- Continuously walk, stand, stoop, push, pull and work in all types of weather conditions, sometimes for extended periods of time.
- Ability to lift, carry, and position objects (up to 50 lbs.) utilizing proper body mechanics and techniques.
- Ability and willingness to work in rough sea conditions and manage motion sickness.
- Moderate exposure to injury or other hazards.
General Summary
Operating under broad guidelines from the Director of Building & Grounds and in accordance with established policies and procedures, the incumbent is responsible for ensuring the overall cleanliness and safety of all campus buildings, as well as some minor maintenance and repair projects.
Applicants should send resume and cover letter to Dan Daigle, Director of Buildings, Grounds, and Campus Safety by email at ddaigle@coa.edu. Electronic applications only, please. Review of applications will begin immediately and continue until the position is filled.
Essential Job Function
- Cleans academic buildings, including waxing floors, cleaning bathrooms and common areas.
- Assists with garbage and recycling disposal.
- Assists in the setup and breakdown of special events.
- Maintains the inventory of cleaning supplies needed for assigned spaces and orders supplies through the Head Custodian.
- Reports all maintenance problems to the Assistant Director of Buildings and Grounds.
- Assists Buildings and Grounds department with minor repairs, such as changing light bulbs.
Other Duties & Responsibilities
- Supervises work-study students in custodial work
- Actively participates in the COA community by attending meetings such as the All College Meeting, staff or trustee meetings as appropriate.
- Assists the Director of Buildings & Grounds with winter conditions when necessary
- Assists the Buildings & Grounds staff with stocking buildings with supplies as needed.
- Performs other related duties as required.
Skills / Experience / Training Required
- A high school diploma or equivalent with a minimum of six months of related experience.
- Familiarity with cleaning products and equipment.
- Sensitivity to and awareness of different cultures, as well as the ability to interact successfully with college students and their families.
- Ability to accomplish work priorities and meet changing expectations.
- Must have a valid driver’s license with a satisfactory driving record.
Working Conditions / Physical Demands
Continuous walking, standing, stooping, pushing, pulling and driving. Ability to work nights and in adverse weather conditions. Ability to lift, carry, and position objects utilizing proper body mechanics and techniques. Utilizes proper sanitary precautions when handling trash, garbage, and other potential biohazards. Moderate exposure to injury or other hazards. Ability to lift up to 50 lbs. The schedule for this position is 7:00-3:00, Monday through Friday.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
The position has a flexible start date and review of applications will begin on March 15, 2024 and will continue until the position is filled. Please submit resume, cover letter, and name/contact information for three references to Laurie Baker, Professor of Computer Science, at lbaker@coa.edu. Please submit applications electronically.
Overview
Mapping Ocean Stories (MOS) is a collaborative project between College of the Atlantic, Island Institute, Maine Sea Grant and The First Coast focused on documenting the heritage of Maine island and coastal communities and their connection to the ocean. MOS group members draw from historical and current interviews with Mainers whose lives are tied to the ocean (such as commercial fishermen and aquaculturists) to create audio and visual storytelling products that capture the reality of life on the coast of Maine. These interviews are also an invaluable source of data on the historical and contemporary distribution of commercially important seafood species and of commercial harvesting efforts in the Gulf of Maine, as well as on the location of ancillary businesses and infrastructure that facilitate the growth and existence of Maine’s commercial fishing industry (such as seafood dealers, working waterfronts, etc.) and other culturally or socially relevant places. One of MOS’ long-term goals is to create a spatial database, in the form of an interactive map, to organize, display and share this wealth of information. This kind of data repository will constitute a useful resource for projects focusing on preservation of social memory and American culture, fine-scale changes of seafood species distribution, and long-term management of profitable and sustainable small-scale fisheries.
Summary
To achieve this goal, MOS is looking to hire a part-time GIS tech leader and student support lead. The GIS tech leader will lead the collection of geospatial data from oral history interviews and support students working on the Maine Historic Fisheries Atlas, the Frenchman Bay project and other related projects to document spatial information, create map layers from interviews, and other data visualizations. ESRI ArcGIS Pro and ArcGIS Online will be the primary mapping technology used to do this and data entry will be through our content management platform: https://mos-data-coagis.hub.arcgis.com/. The GIS Tech Leader will also provide valuable mentoring and project support for MOS undergraduate interns in the project.
Essential Job Function
The GIS tech leader will be a collaborative member of the MOS leadership team and will focus on these duties:
- Collect and code geospatial data from oral history interviews to develop narrative maps and other data visualizations, using arcGISonline and MS Excel/Google Sheets, and store and share data using our content management platform: https://mos-data-coagis.hub.arcgis.com/.
- Manage the systems that organize and archive oral history-derived geospatial and temporal data (coded/indexed interviews)
- Build map layers and data visualizations showcasing the spatial evolution of commercial fishing in the region in the last 100+ years based on currently available oral history interviews
- Train and mentor undergraduate student interns in the collection of spatial data.
- Work collaboratively with MOS project partners to share findings with relevant members of coastal communities (local residents; fishermen; non-profits and academic institutions; etc.) and ocean planning teams
- Other duties as assigned
Qualifications
The ideal candidate will possess skills in computer mapping and data visualization, qualitative data analysis and management, narrative and visual storytelling, and experience storing and managing content including but not limited to:
- ESRI ArcGIS Pro, ArcGIS Online and ArcGIS StoryMaps
- MS Excel and/or Google Sheets
- Familiarity with oral history and biographical mapping interviewing methods
- Desirable: Prior experience working with other mapping data visualization tools, e.g. Mapbox, Tableau, ggplot2, leaflet
- Desirable: Prior experience working with programming languages such as R and Python for data analysis and visualization.
- Desirable: MAXQDA and/or other qualitative data analysis software for interview transcription and analysis
- Desirable: Experience with content management systems for storing and managing geographic and digital content.
The GIS tech leader will be mentored and advised by the MOS leadership team, including Todd Little-Siebold (COA History Professor), Natalie Springuel (Maine Sea Grant Marine Extension Program leader, based at COA), Galen Koch (The First Coast and COA Visiting Faculty) and Dr. Laurie Baker (COA Professor in Computer Science). The COA GIS lab director (Gordon Longsworth) will also help advise the tech lead and make the GIS lab available for work. The tech lead’s direct supervisor will be Dr. Laurie Baker, COA Professor of Computer Science.
This is a 20 hours per week (20-30$/hour commensurate with experience) one year position starting as soon as the right candidate is hired. The GIS Tech Lead will work out of the COA GIS lab.
Employment is contingent upon successful completion of a background check.
General Summary
Operating under broad guidelines from the Director of Buildings, Grounds, and Campus Safety and in accordance with established policies and procedures, the incumbent is responsible for cleaning, minor repairs, and ensuring the safety and security of campus buildings and the COA community. Displays a commitment to the unique mission of the college.
Please submit a cover letter, resume, and contact information for three references electronically to Dan Daigle, Director of Buildings, Grounds, and Campus Safety, at ddaigle@coa.edu. Review of applications will begin immediately with the goal of filling the position as soon as possible.
Essential Job Function
- Conducts periodic building checks to monitor the operation and condition of mechanical systems, the safety of the COA community and guests, and the security of COA assets.
- Completes and files a nightly report recording the weather conditions, maintenance, safety, and security concerns.
- Cleans academic buildings, including waxing and cleaning bathrooms and common areas.
- Sweeps walks, picks-up litter, and assists with garbage and recycling disposal.
- Assists in the setup and breakdown of & monitors special events.
- First response to night police or fire department incidents.
- Assists the Director of Buildings, Grounds, and Campus Safety with night maintenance issues.
- Unlocks and secures buildings as necessary.
- Assists Campus Safety with resolving night emergency calls.
- Assists students, faculty, and staff on the weekends as needed.
Other Duties and Responsibilities
- Meets, greets, and directs late arriving summer program participants and students to their dorm rooms.
- Assists the Buildings & Grounds staff with stocking buildings with supplies as needed.
- Assists the Director of Buildings & Grounds with winter conditions when necessary.
- Performs other related duties as required.
Skills / Experience / Training Required
- A high school diploma or equivalent with a minimum of six months of related experience.
- Familiarity with cleaning products and equipment.
- Sensitivity to and awareness of different cultures, as well as the ability to interact successfully with college students and their families.
- Ability to accomplish work priorities and meet changing expectations.
- Must have a valid driver’s license with a satisfactory driving record.
Working Conditions / Physical Demands
Continuous walking, standing, stooping, pushing, pulling and driving. Ability to work nights and in adverse weather conditions. Ability to lift, carry, and position objects utilizing proper body mechanics and techniques. Utilizes proper sanitary precautions when handling trash, garbage, and other potential biohazards. Moderate exposure to injury or other hazards. Ability to lift up to 50 lbs.
The schedule for this position is generally 6:00pm to 2:00am and is the only Buildings and Grounds staff on-campus during the weekend. The 5-day work schedule will include Saturdays and Sundays.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
COA has recently committed to an institution-wide effort to enact an affirmatively anti-racist college and to put in place policies and practices that enable all students, staff, and faculty to flourish regardless of background and identity. It is essential that this role be able to contribute to these efforts. We strive toward an open and diverse community that fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized or underrepresented in higher education. More information about the college’s commitment and strategic plan for diversity, equity, and inclusion can be found here: https://www.coa.edu/about/dei/. COA is an AA/EEO employer.