Registrar

Position Title: Registrar        Department: Academic Services
Reports To: Provost

GENERAL SUMMARY:

College of the Atlantic seeks a Registrar to join the leadership team of the academic division of the College. The Registrar works collaboratively with faculty and administrative colleagues to manage all activities related to student records and registration, and contributes to campus-wide decision-making about curricula. The Registrar reports to the Provost and is a partner in the development and execution of curricular and course enrollment policies and procedures.

ESSENTIAL JOB FUNCTIONS:
• Ensures the accuracy, integrity and security of student academic records
• Oversees all administrative functions of the Registrar’s Office, including processing and maintenance of enrollment records, course registration, grades, transfer of credit, transcripts and other audits and reports as required
• Interprets and applies all College academic policies and regulations related to Registrar services
• Creates and implements registration process and scheduling of all courses
• Maintains and updates the College’s online and print course listings
• Oversees the degree audit, certification and issuance of diplomas
• Provides academic and student data as required to state and federal agencies and surveys (IPEDS, National Student Clearinghouse, Common Data Set, etc.) to faculty and other academic offices, including admissions, enrollment management, financial aid and institutional research
• Ensures compliance with FERPA and other federal, state and accreditation regulations.
• Serves on Academic Affairs Committee, Review and Appeals, and as needed on other College-wide committees, and works closely with other offices and the academic deans on projects relating to institutional priorities
• Develops and manages Registrar’s Office budget
• Certifies student completions to the Board of Trustees
• Verifies enrollment documents for insurances, scholarships, discounts and travel

OTHER DUTIES AND RESPONSIBILITIES:
• Actively participates in the COA community by attending meetings such as the All College meeting, staff and trustee meetings. Participates in student advising and sponsorship of student projects as appropriate
• Serves on assigned committees
• Performs other related duties as required

SKILLS/EXPERIENCE/TRAINING REQUIRED:
• Bachelor’s Degree; minimum of 4 years of professional-level and leadership experience in Registrar’s Office or equivalent
• Strong leadership and managerial skills, including direct supervision of staff
• Detail oriented, ability to problem solve and collaborate with others
• Demonstrated effective interpersonal and communication skills, collegiality
• Excellent analytical, data management and organizational skills, including the ability to effectively use and implement technology; experience working with electronic student records system
• Demonstrated commitment to delivering excellent service to students, faculty, staff and other constituents
• An understanding of higher education and a commitment to the mission and values of the College of the Atlantic
• Sensitive to and awareness of different cultures, as well as, the ability to interact successfully with college age students and their families

SUPERVISORY RESPONSIBILITY:
Assistant Registrar, Temporary Employees, Work Study Students

WORKING CONDITIONS/PHYSICAL DEMANDS:
“Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards. Minimal physical effort required; normally seated with the freedom of movement on a regular basis handling of materials and supplies. May spend extended periods at the computer, on the telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.”
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.

Applications, including cover letter, resume, and contact information for 3 references, should be sent to: registrarsearch21@coa.edu. Review of applications will begin immediately and continue until the position is filled. College of the Atlantic is committed to academic excellence, cultural diversity, and multicultural education. COA is an AA/EEO employer. Applications are especially encouraged from persons who would enhance the diversity of the College.

 

 

Mechanical and Building Systems Manager

Department: Buildings & Grounds
Reports To: Director of Building & Grounds

GENERAL SUMMARY:
Operating under broad guidelines from the Director of Building & Grounds and in accordance with established policies and procedures, the incumbent is responsible for all aspects of mechanical and building systems maintenance and repair, with an emphasis on mechanical, electrical, plumbing, fire safety, and security systems including all building key systems.

ESSENTIAL JOB FUNCTIONS: *
• Organizing, executing, and recording the repair and maintenance of all mechanical and building systems owned or operated by COA
• Supervising the day-to-day activities of assigned work-study students and temporary employees, including scheduling, training, and performance evaluation
• Maintaining, monitoring, and inventorying of supplies for general periodic maintenance of mechanical and building systems: air filters, fan belts, keys, grease, etc.
• Assisting Campus Planning and Building Committee, and the Director of Campus Planning, Building, and Public Safety with evaluation and planning to replace mechanical and building systems when necessary or planned.

OTHER DUTIES AND RESPONSIBILITIES:
• Assists the Head Custodian with cleaning as needed
• Assists the Director of Buildings & Grounds with winter conditions when necessary
• Responds to police and fire related issues during regular operating hours
• Performs other related duties as required
• Periodic weekend and night on-call duty

SKILLS/EXPERIENCE/TRAINING REQUIRED:

A high school diploma or equivalent with a minimum of 3 years of mechanical or building systems maintenance or installation
Understanding of and ability to read project plans and specifications related to mechanical or building systems
An understanding of, or a willingness to learn and enforce, proper safety procedures for working on mechanical and building systems
Familiarity with, or some understanding of, electrical, plumbing, and mechanical concepts. License to work on any of the systems will get preference
Experience with Excel and Word or comparable computer software
Possess a valid driver’s license with a clean driving record and capably operate a vehicle in a safe manner
Sensitivity to and awareness of different cultures, as well as the ability to interact successfully with college age students and their families

SUPERVISORY AND TEACHING RESPONSIBILITY:
Work-Study Students

WORKING CONDITIONS/PHYSICAL DEMANDS:
Continuous walking, standing, stooping, pushing, and pulling. Ability to lift, carry, and position objects utilizing proper body mechanics and techniques. Utilizes proper sanitary precautions when handling trash, garbage, and other potential biohazards. Moderate exposure to injury or other hazards. Ability to lift up to 50 lbs.

This position has a projected start date of September 1, 2021. To apply, please submit a cover letter and resume, electronic copy only, to Millard Dority at mdority@coa.edu

 

Farm Manager

College of the Atlantic (COA) seeks a full-time permanent staff member to manage Peggy Rockefeller Farms (PRF), one of the College’s two farms. PRF, located in the Town of Bar Harbor, Maine, is a 125 acre educational farm with 45 acres in organic production, including eggs, broilers, turkeys, pasture and hay, pasture-raised beef and lamb, fruit trees, and limited crop production. Certified by the Maine Organic Farmers and Gardeners Association (MOFGA), the farm serves as a learning laboratory for classes, research, workshops, and other educational opportunities for students and the broader MDI community. Buildings include a historic farmhouse, three barns, a large heated garage, and several out-buildings. The farm is located on Mt. Desert Island near Acadia National Park (ANP) and is under a Conservation Easement that limits use to agriculture and conservation.
Our ideal candidate has management experience on a diversified livestock farm, is committed to organic and regenerative agricultural practices, and has a passion for education-based diversified farming. The farm manager is responsible for overseeing all aspects of managing PRF including but not limited to livestock and pasture management, watershed management, sales and marketing, budgeting, oversight of work study students and seasonal staff, and maintenance of buildings, grounds, and equipment. In collaboration with faculty and staff, the farm manager supports farm-based interdisciplinary educational opportunities for students such as classes and independent projects. The farm manager will work with a diverse student body and must be attentive to students’ cultural backgrounds and center social justice in their educational activities. Our ideal farm manager will be able to, on occasion, co-teach courses with COA faculty members, and will enthusiastically support project-based learning opportunities at PRF. The manager will also offer PRF as a space for activities that support student wellbeing, such as community dinners and film nights. In collaboration with COA’s dining hall and the Food Systems Working Group, the farm manager will help implement systems to achieve COA’s goals around expanding on-farm education and increasing the supply of farm products to our dining hall.
College of the Atlantic is committed to increasing diversity, fostering inclusion, and achieving equity in all aspects of our work. We especially encourage applications from candidates who can demonstrate how their experience would contribute to making the college more inclusive, equitable, and diverse. The search committee encourages applications from members of groups that have been historically marginalized or underrepresented in higher education.
COA is an interdisciplinary college of approximately 350 students and 35 faculty. Faculty are not organized by departments, and all students design their own major in human ecology. The average class size is 12. Our educational approach integrates knowledge from all academic disciplines and seeks to understand and improve the relationships between humans and their built, natural, and social-cultural environments. COA is a leader in sustainability in higher education. We have been named the greenest college in the US five years in a row by the Princeton Review and have topped the Sierra Club’s list of cool schools twice. In 2013, COA became the first college in the nation to fully divest from fossil fuels. In 2019 COA signed onto the Break Free From Plastic Campus Pledge—the first college in the US to do so—committing us to eliminate all single-use disposable plastics from campus by 2025.
ESSENTIAL JOB FUNCTIONS:
● Supervision and management of all farm-based operations and activities
● Management of livestock health and nutrition (cattle, sheep, poultry, pork)
● Pasture management through rotational grazing and mowing
● Hay production to meet winter forage demands of sheep and cattle
● Nutrient management through collection, composting, and spreading at appropriate times
● Collaboration with faculty, staff, and students to support on-farm learning
● Community relations, especially with three neighboring landowners who donate land for grazing and haying
● Supervision of work study students during academic terms, as well as seasonal staff coordination with Beech Hill Farm, COA’s organic vegetable farm
● Coordination with Beech Hill Farm and COA’s dining services (Take-a-Break) for distribution and sales of farm products
● Management of marketing and sales of farm product to the wider MDI community
● Collaboration with the Food Systems Working Group on food systems initiatives, such as an annual community-wide Farm Day, a Food & Farming Workshop Series, farm based energy projects, grant writing to support farm-based projects, and more
● Public speaking and communication with students and the broader community through on-farm workshops, courses, farm tours, and other events
QUALIFICATIONS:
A bachelor’s degree or higher in agroecology, agronomy, animal and veterinary science, horticulture, sustainable agriculture and food systems, or an equivalent degree and/or at least five years of experience raising livestock (cattle, sheep, poultry) for meat and fiber, utilizing certified organic methods. Demonstrated experience with and expertise in pasture management, forage production, nutrient management, agricultural equipment operation (including maintenance and repairs), public speaking, and on-farm education. Supervisory experience of students, staff, and volunteers strongly desired. Demonstrated ability to effectively communicate and collaborate with others, particularly students, faculty, and staff, and a commitment to centering social justice in their educational activities is crucial.
COMPENSATION:
Compensation will depend on education and experience. COA offers competitive benefits. Housing on the property in an historic 1930s farmhouse is a condition of employment.
START DATE: Preferably September 1st, 2021, with the possibility for a later start date.
TO APPLY:
Applications will be considered until the position is filled, but for full consideration, please submit materials no later than June 11th, 2021. Please submit a current resume, a cover letter discussing your interest in and qualifications for the position, and a list of three professional references to
prf-manager-search@coa.edu Electronic applications only, please.

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College of the Atlantic is committed to academic excellence, cultural diversity, and multicultural education. COA is an AA/EEO employer. Applications are especially encouraged from persons who could enhance the ethnic, gender, and cultural diversity of the College.

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