Human Resources

Director of Financial Aid

Director of Financial Aid oversees all aspects of College of the Atlantic’s financial aid program.  This includes the implementation of financial aid strategy, awarding, and analysis/reporting with an eye towards the college’s recruitment/retention goals and net tuition budget. The director administers all aspects of the financial aid process related to loans, work-study, grants, and scholarships.  Please submit resume, cover letter, and names/contact information for three references to Heather Albert-Knopp, dean of admission, halbert-knopp@coa.edu. Electronic applications only, please.

College of the Atlantic Position Description  FLSA: Exempt

Position Title:    Director of Financial Aid     
Reports To:    Dean of Admission                             

GENERAL SUMMARY:
Operating under broad guidelines from the Dean of Admission and in accordance with established policies and procedures, the Director of Financial Aid is responsible for overseeing all aspects of the financial aid program at the College of the Atlantic.  The director oversees the implementation of financial aid strategy, awarding, and analysis/reporting with an eye towards the college’s recruitment/retention goals and net tuition budget, and administers all aspects of the financial aid process related to loans, work-study, grants, and scholarships. 
ESSENTIAL JOB FUNCTIONS: *
•    Manages all aspects of the student financial aid application and awarding process, including assessing student financial need, and preparing/revising financial aid packages.
•    Administers Title IV aid programs including Direct Loan, Pell Grant, FSEOG, and work-study, ensuring compliance with all federal and state regulations, including implementation of all required policies and procedures.
•    Coordinates financial aid communications for the college via email, phone, website, print publications, and the financial aid award package with a focus on clarity and customer service.
•    Conducts entrance and exit interviews for the Stafford loan program as required by law, and oversees the work-study program.
•    Manages to the college’s financial aid budget.
•    Analyzes financial aid data and prepares regular reports, including for the college’s Board of Trustees, and required reports such as the annual federal FISAP financial report for the Department of Education.
•    Uses data to propose financial aid strategy, oversee implementation of strategy, and analyze results.
•    Works with students and families and provides counseling regarding finances, aid eligibility, opportunities, academic progress, and financial aid procedures.
•    Supervises and supports office personnel and encourages a positive and collaborative work environment.
•    Stays abreast of all industry trends and policies, adjusting the college’s financial aid program accordingly.
•    Performs other related duties as required.

SKILLS/EXPERIENCE/TRAINING REQUIRED:

Bachelors Degree and a minimum 3-5 years of higher education financial aid experience. Experience with PowerFAIDS, and broad knowledge of financial aid programs, record-keeping requirements, and accounting practices. Excellent written and verbal communication skills, including sensitivity to cross-cultural communications, and a commitment to student service. Enthusiasm for and experience with data-driven approaches, and strong interpersonal and collaborative skills.

Night Security

Under the supervision of the director of Campus Planning, Building, and Public Safety, the night security position works closely with other night staff, buildings and grounds employees, and student life workers, in all aspects of public safety for College of the Atlantic, including but not limited to fire safety issues, student needs, cleaning, snow removal, assisting residential advisers with housing issues, and all aspects of health and safety conditions at COA. Send application to mdority@coa.edu.  Electronic applications only please. Review of applications will begin immediately and continue until the position is filled.

College of the Atlantic Position Description FLSA: Non-Exempt

Position Title:    Night Security                Department:    Buildings & Grounds
Reports To:    Director of Campus Planning, Building & Grounds, and Public Safety                          
GENERAL SUMMARY:
Operating under broad guidelines from the Director of Campus Planning/Building & Grounds/Public Safety and in accordance with established policies and procedures, the incumbent is responsible for monitoring and ensuring the health and public safety of the people of the COA community and visitors and for protecting campus buildings, land and possessions. Displays a commitment to the unique mission of the college.
ESSENTIAL JOB FUNCTIONS: *
•    Conducts periodic building checks as outlined in the public safety manual to monitor the operation and condition of mechanical systems, the safety of the COA Community and guests and the security of COA assets.
•    Completes and files a nightly report recording the weather conditions, maintenance, safety and security concerns with the Director of Campus Planning, Building & Grounds, and Public Safety.
•    Bi-monthly examines and restocks first aid supplies, and ensures that all campus fire extinguishers are working properly.
•    Records and reports all maintenance, health and safety problems encountered during grounds and building checks to the Director of Campus Planning, Building & Grounds, and Public Safety or designee.
•    Assists the Assistant Director of Building & Grounds with night maintenance issues.
•    First response to night police or fire department incidents.
•    Assists the Director of Campus Planning, Building & Grounds, and Public Safety with resolving night emergency line calls.  Investigates and researches situations as requested.
•    Escorts and transports community members and guests as needed.
•    Monitors campus special events: dances, parties and development office events.
•    Supervises the day-to-day activities of assigned work study students including scheduling, training, and performance evaluation and assist in the cleaning of 1,500 to 2,000 square feet of academic/administrative space.
•    Assists the day custodians with waxing floors in the evening hours.
•    Empties trash in common areas and assists with recycling whenever possible.

OTHER DUTIES AND RESPONSIBILITIES:
•    Actively participates in the COA community by attending meetings such as the All College meeting, staff or trustee meetings as appropriate. 
•    Meets, greets and directs late-arriving summer program participants to their dorm rooms.
•    Assists the Buildings & Grounds staff with stocking buildings with supplies as needed.
•    Performs other related duties as required.

SKILLS/EXPERIENCE/TRAINING REQUIRED:
A high school diploma or equivalent with 1 to 3 years of related experience is required
General understanding and familiarity with building mechanics and systems
Good judgment with the ability to make quick and accurate decisions
Sensitive to and awareness of different cultures, as well as, the ability to interact successfully with college-age students and their families

SUPERVISORY RESPONSIBILITY:

Work Study Students

WORKING CONDITIONS/PHYSICAL DEMANDS:

Continuous walking, standing, stooping, pushing, pulling and driving. Ability to lift, carry, and position objects utilizing proper body mechanics and techniques.  Utilizes proper sanitary precautions when handling trash, garbage, and other potential biohazards. Moderate exposure to injury or other hazards. Ability to lift up to 50 lbs.

This is a third shift position and is the only adult position on campus after 2:00 a.m.

The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.

*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis. 

 

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