Executive Assistant to the President

COA seeks an Executive Assistant to the President. This person is responsible for acting as the liaison between the President’s Office and the college community and coordinates activities for the President, the Board of Trustees and the college community.  A Bachelor’s Degree with 3-5 years of office management and administrative support experience in a college, school or non-profit setting or equivalent combination of education and experience is required.  Candidates must have the ability to maintain confidentiality and discretion as well as the ability to multi-task effectively. Send resume, cover letter, and three references electronically to Andy Griffiths, Administrative Dean, at agriffiths@coa.edu. Review of applications will begin immediately and continue until the position is filled.

Job Description:
Position Title:    Executive Assistant to the President           
Department:    President’s Office
Reports To:    President

GENERAL SUMMARY:
Operating under broad guidelines from the President and in accordance with established policies and procedures, the incumbent is responsible for acting as the liaison between the President’s Office and the college community. Coordinates activities for the President, the Board of Trustees, and the college community.

ESSENTIAL JOB FUNCTIONS:
•    Manages the President’s office including scheduling appointments and travel for the President, Trustees, and guests.
•    Acts as the primary liaison between the President, the community and the Board of Trustees
•    Coordinates and advances important administrative initiatives, coordinates institutional planning and advises the President on a wide variety of institutional matters.
•    Serves as Assistant Secretary of the College with responsibilities for coordinating Trustee meetings, assisting in the communication with Trustees, and overseeing Trustee record keeping, including the record of all actions at meetings of the Corporation and of the Executive Committee.
•    Drafts, proofs, and assists with Presidential correspondence.
•    Plans and executes special events as needed.
•    Maintains the college’s official records.
•    Maintains all records and manages the President’s budget.
•    Works with other offices and administrators, maintains Cabinet schedules and agendas.
•    Provides support for the Administrative Dean, as needed
•    Functions as first point of contact for the President’s office, acts as the representative of the President in correspondence and at events.

 OTHER DUTIES AND RESPONSIBILITIES:
•    Actively participates in the COA community by attending meetings such as the All College Meeting, staff and Trustee meetings.  Participates in standing committees, search committees, student advising or sponsorship of student projects as appropriate.
•    Keeps President on point in their list of duties and responsibilities.
•    Communicates with Trustees, donors, and friends of the college to further the initiatives of the institution.
•    Maintains the Board and college committee lists as well as electronic listservs.
•    Performs information filing and retrieving.
•    Performs other related duties as required.
 
SKILLS/EXPERIENCE/TRAINING REQUIRED:
•    A Bachelor’s Degree with three to five years of office management and administrative support experience in a college, school, or non-profit setting, or equivalent combination of education and experience.
•    The ability to deal discreetly and with confidential information/situations
•    The ability to multi-task effectively
•    A comprehensive knowledge of Microsoft Office Suite, related office software, and understanding of general donor database usage
•    Proficiency in social media and online outreach
•    Budget planning and management skills
•    Excellent interpersonal, collaborative, and communication skills, with great attention to detail and an understanding of nuance in written and oral communication
•    Understanding of higher education and a commitment to the values of College of the Atlantic
•    Sensitivity to and awareness of different cultures, as well as the ability to interact successfully with college-age students and their families

 SUPERVISORY RESPONSIBILITY:
•    Work Study Students

WORKING CONDITIONS/PHYSICAL DEMANDS:
Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards. Minimal physical effort required; normally seated with the freedom of movement on a regular basis handling of materials and supplies. May spend extended periods at terminal, on telephone, or operating other office machines, requiring eye-hand coordination and finger dexterity.
 
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.  The above is not intended to be an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

 

Admission Assistant – Temporary/Interim

Reports to Associate Director of Admission and Student Services
Full-time, hourly employee 
Temporary: 6-12 months, with the possibility of becoming a permanent position

The Admission Assistant (AA) is a dynamic and multi-faceted position that assists with administrative tasks for the admission and financial aid offices and visitor services. This position is the college’s primary reception person and is focused on providing exemplary customer service to college visitors (including all prospective students and their families) and community members (including students, faculty, and staff). In addition, the AA helps maintain a professional and productive office environment, and oversees the college’s front desk, mail services, and work-study program.

Detailed responsibilities include:

  • Admission/financial aid office reception: answer phone, welcome visitors, schedule interviews and visits, prepare visitor materials, follow-up with visitors.
  • College front desk/reception: answer phone, route phone calls, oversee work-study students performing these tasks.
  • Mailroom/mail services: oversee the sorting and delivery of mail to students, faculty, and staff; oversee outgoing mail and postage.
  • Coordinate the college’s work-study program: assign students to appropriate work-study tasks across the college.
  • Assist with coordination of prospective student visits: scheduling, confirmation letters, oversight of visitor materials/packets.
  • Manage merchandise for the office of admission (college t-shirts, etc.), including inventory, ordering, and regular cash-out.
  • Assist with administrative tasks for the admission office, including data entry, filing, and collating applications.
  • Assist with admission events (planning, logistics).
  • Other duties as assigned.

The ideal candidate will have strong communication and inter-personal skills, a high level of attention to detail, experience and comfort with databases and computers, ability to manage multiple tasks simultaneously, and a desire to work hard, both independently and as part of a team, in a very positive and dynamic work environment. Bachelor’s degree or 3-5 years of related experience preferred. This is a 6-12 month temporary position, with the possibility of becoming a permanent position.

Please send resume, cover letter summarizing your background and interest in the position, and the names and contact information of three references to Donna McFarland: dmcfarland@coa.edu

 

 

Faculty Position in Drawing and Painting

College of the Atlantic (COA) seeks a full-time faculty member in Drawing and Painting.
 
The successful candidate will develop and teach foundational, intermediate, and advanced classes in drawing and painting, and will integrate drawing and painting into COA’s broad-based, interdisciplinary curriculum. In addition to teaching students pursuing an art focus within their degree in Human Ecology, the candidate should have the ability to teach students from science and humanities disciplines, as well as students at various levels within a given course. Applicants should demonstrate college-level teaching experience and professional expertise in drawing and painting. The scholarship and creative work of the faculty take many forms. In addition to a studio art practice, we also welcome applicants with public engagement and community-based research. We encourage candidates who are in conversation with transdisciplinary thought and practice and engage with innovative and intersectional approaches. Preference will be given to candidates who complement and expand on the strengths of the Art and Design area and who add cultural and intellectual diversity to the area.
 
College of the Atlantic is committed to inclusive excellence.  We strive toward an open and diverse community that fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized or underrepresented in art and higher education.
 
COA is an interdisciplinary college of approximately 350 students and 35 faculty – where theory and research are tied to practice. Faculty are not organized via departments, and all students design their own major in Human Ecology (BA, MPhil). The average class size is 13.  Our educational approach integrates knowledge from all academic disciplines and seeks to understand and improve the relationships between humans and their built, natural, and social-cultural environments. We encourage applicants with interests across the sciences, arts, and humanities who are comfortable working collaboratively – and at times team teaching – with colleagues from different disciplinary traditions within the transdisciplinary curriculum of the College.  In addition to teaching 5 courses over 3 ten-week terms, other responsibilities of faculty membership are advising and mentoring students, directing senior projects, supervising independent studies, and contributing to college governance and service.
 
REQUIREMENTS: MFA in drawing/painting or equivalent professional experience is required. The preferred candidate has college teaching experience and is a practicing artist with a developing body of work, and demonstrates success as a teacher and colleague. The ideal candidate will have a knowledge of painting and drawing and their roles in contemporary visual art and culture, along with an understanding of art theory and criticism.

HOW TO APPLY
Interested candidates are invited to send a CV, list of proposed courses, work samples and a cover letter addressing qualifications for the position and teaching philosophy.

●    Cover Letter: Please address qualifications for the position and teaching philosophy. In addressing teaching philosophy, we ask that candidates also discuss ways in which they could contribute to an inclusive and equitable learning environment for all students.
●    Curriculum Vitae: Please include contact information for three professional references.
●    Proposed Courses: Applications should include a list of 4-6 proposed courses (with one or two paragraph description for each) on a variety of traditional and non-traditional topics within the area/s of painting and drawing in which the candidate has expertise. These should include foundational courses in drawing and painting, as well as intermediate, advanced, and topical offerings.
●    Work Samples: 10-15 slides of select works are required. In addition, applicants may submit up to five minutes of time-based work or documentation of an installation.

Please apply through Slideroom.

Review of applicants will begin on September 1, 2019, and final candidates will be invited for extended interviews and job talks in the fall of 2019. The anticipated start date for the hire is between January 2020 and September 2020. Questions may be directed to Dru Colbert: drawpaintsearch@coa.edu

College of the Atlantic is committed to academic excellence, cultural diversity, and multicultural education. COA is an AA/EEO employer. Applications are especially encouraged from persons who could enhance the ethnic, gender, and cultural diversity of the College.