COVID-19 COA Community Archive Project

College of the Atlantic Archives is encouraging COA students, staff, faculty, trustees, and alumni to document their personal experiences during the COVID-19 pandemic and submit them for permanent placement in the archives.

We’re interested in works that respond to the closure of the campus (dorms, TAB, academic spaces), the move to online instruction, working or studying from home, effects on your on-campus or off-campus jobs, how you and your family are co-habitating, how you and your roommates have adapted, how your world has changed, how you are coping… You get the idea.

How do I submit materials?
Use this Google Form to submit materials.

What if many people worked together to create something, like a video or piece of art?
If additional people were involved in the creation of materials, they must also each fill out the Google Form . Please note that only one person needs to upload materials in the form. If we do not have permissions from all creators, we cannot keep the materials.

What file types can be submitted?
We can accept most files types, but prefer .doc, .pdf, .mov., .mp4, .jpeg, and .tiff.

What’s the deadline for submissions?
No deadlines have been set given the unknowns surrounding this pandemic.

Where will this material be displayed?
The plan is to display this collection on the Digital Collections website after it is processed.

Need some inspiration? We compiled some questions to help get your ideas flowing:

  • Describe unconscious/routine social behaviors you have become more aware of since social/physical distancing.
  • Describe the things you are most excited to experience once the pandemic is over.
  • Use your senses to describe your experience of the pandemic (smell, taste, touch, sight, sound, mental reflection/mind’s eye).
  • Describe how your sleep and/or dreaming changed during the pandemic.
  • Draw a map of your shelter-in-place space and describe your daily routines using the map.
  • Describe how your personal relationships have evolved/changed during the pandemic.
  • Describe some of your daily coping mechanisms.

Want to see what COVID-19 materials have been collected?
COVID-19 COA Community Archive Project
COVID-19 College Response

About the Archives & Special Collections

The College of the Atlantic Archives and Special Collections collects, preserves, and makes accessible materials documenting the history and development of the college.

The Archives holds academic and administrative records, college and student committee minutes and charters, college and student publications, audio-visual materials, student work, senior projects, graduate theses, and personal papers of significant persons in the college’s history.

The Special Collections contains rare books and materials of unique value coinciding with the mission and vision of the College. Additionally, there is a COA Authors Collection that contains publications (self and professionally published) written by College of the Atlantic faculty, staff, students, and alumni.

Access and Use

Finding Aids

Findings Aids are inventories of the contents of various collections in the archives.  They are hosted in GoogleDrive as they are continually updated and revised as collections are processed.

The Records Organization document describes the arrangement of the COA Archives & Special Collections records and collections.

COA Collection

The COA Collection is located at the back of the library and is composed of duplicate copies of COA publications from the archival collection that are in high demand. These materials are for in-library use only and are accessible anytime the library is open.

Digital Collections

The Digital Collections currently provides access to selected materials from the archival collections, which are being digitized by the college archivist and library workstudy students. We anticipate making a selection of GIS maps, produced by students in the GIS Lab, available soon.

Visit the Archives

If you would like to view materials in the archives, please contact the college archivist to schedule an appointment.

  • Access to records that contain sensitive information and/or are confidential will be determined by the Archivist and Library Director.
Reproduction of Materials

All reproduction of materials requests must be submitted to the Archivist. Reproductions of materials are for private study, scholarship, and research purposes only and may not be transferred to any other person or institution.  Some materials may be restricted by donor, law, or due to preservation concerns.

Services provided by library:

  • photocopies and digital scans of letter- and legal-sized materials
  • digital scans of photographs

Notice Warning Concerning Copyright Restrictions:
The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Permission to Publish

Separate written application for permission to publish material(s) from the Archives must be made to the Archivist. The definition of “Publish” is the distribution of, or intent to distribute, any number of copies of a work, either by sale or for free. If your use of materials may result in a published work, please inform the Archivist. You will be asked to complete a Permission to Publish form.  Please note that it is the researcher’s responsibility to obtain all copyright clearances before publishing and submit those permissions with the Permission to Publish form.


The Archives holds the ownership rights to materials, not necessarily the copyright. To determine the copyright status contact the Archivist. It is the researcher’s responsibility to obtain necessary copyright permission before using the material for any purpose other than private study, scholarship, and/or research.

Archival Material Loans

Materials from the Archives and Special Collections may be temporarily loaned to museums, historical societies, educational institutions, and other educational/historical organizations for exhibits or educational purposes. The Archivist or Library Director may allow individuals to borrow archival materials for exhibits or educational purposes. Materials eligible for loan must have no pre-determined restrictions and be able to withstand travel, handling, and climate changes. A Loan Agreement must be signed prior to any materials leaving the premises.