Events Space Use

• Create a user profile in Skedda or connect to COA with an existing account by following this link.
• View the Booking grid at coa.skedda.com to check for obvious space conflicts
• Contact the director of academic & administrative services, Lothar Holzke, for approval and to complete a booking: ext. 5631 or email lholzke@coa.edu
• Student activities or events open to the public should be added to the web calendar. If you need help adding your event, contact Ingrid Hill in Student Life or the web team at webteam@coa.edu.
• If a student is planning an event unaffiliated with an organization, they must obtain and fill out a Student Initiated Independent Party Form, to be turned in prior to the event to Student Life for review and approval
• If reserving a community event during the Monday 4 p.m. block, contact the Steering Committee at steering@coa.edu for approval

Before finalizing your plans, be sure to contact the appropriate people from the list below, as determined by your event details:

• For comprehensive assistance organizing a COA event: Cora Carvalho e Silva, director of internal events
• For clearance of all publicity: Rob Levin, dean of communications
• For dining services or Take-a-Break use: Lise Desrochers (ldesrochers@coa.edu) and Ken Sebelin (ksebelin@coa.edu), co-directors of food service
• To reserve any other spaces on campus or to request approval for use of a fire pit: Lothar Holzke, director of academic & administrative services
• For notice of all events that will bring the public on-campus and require parking or space set up: Dan Daigle, chief facilities and safety officer
• For audio-visual needs: Zach Soares, director of A/V services

Community members should be considerate of others’ needs and be careful to maintain the spaces in good condition.

*Self-service booking: Members of the COA community can book the Counseling Office, Cushman Media Center, Eliot Study Space, or the Gates rehearsal / recording studios on-demand without administrative approval. Follow the above link to create your account and reserve either of those rooms at coa.skedda.com.

Contact Director of Summer Programs Jenna Horton

For more information space rental for summer conferences and events, click here.

College of the Atlantic has not dedicated any space on campus solely for senior work, nor do we guarantee students private space for long-term utilization for independent projects. However, the Academic Services Office and Buildings & Grounds (B&G) regularly identify and allocate suitable spaces on campus for seniors to complete work toward their senior project where and when space is available, depending greatly on campus and curricular needs as well as classroom and staff/faculty office vacancies.

We will do our best to accommodate students’ individual needs for campus resources, though in some instances allocated space may not be ideal or meet expectations fully. To better serve the demand, project spaces may be shared between two or more students, and students may only reserve project space for the duration of one academic term. Some projects necessitate a private, lockable office; students should detail their need for single occupancy but also understand that good reasoning is not itself a guarantee if such spaces are unavailable. Academic Services and B&G reserve the right to deny requests if space is not available (regardless of need), if the nature of the project presents inherent risk to the student and/or space, or if the student does not meet the criteria to be granted space in the proposed term.

Space is designated with much consideration for overall demand and attention to the specifics of the project. Once space is or is not granted, the decision may not be negotiated further by or on behalf of the student. If not granted, the student will be informed of the reason(s) for that decision, though the reason may likely be that space was simply not available.

Space will be granted in the order of submission, with preference for students registering all three credits in the term they are requesting. Students must have a completed senior project proposal on record with the Academic Services Office and approval from their project director to request space. If the student’s proposal is not approved, or if they choose to register credits in a different term than initially requested, the space may be reassigned to a student on the waiting list.

Anyone wishing to utilize either of the two firepits on campus must receive prior approval by COA’s director of academic & administrative services and B&G at least two business days in advance to allow for adequate notification and safety preparation. Only persons affiliated with the college may request use of the firepits. Students must additionally have a faculty or staff sponsor present during the event or function until the fire is extinguished. While the exact number may vary, we generally require that participation be limited to 10–12 community members. Please fill out the below form to formally request approval to use a COA firepit: